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Electrical Distributor - Billing and A/P Administrator in Brockton, MA at NorthEast Electrical Distributors

Date Posted: 1/5/2019

Job Snapshot

Job Description

NorthEast Electrical Distributors is one of the largest electrical distribution companies in New England, with over 450 employees across more than 30 branches in 6 states. NorthEast has many outstanding career & development opportunities throughout New England. NorthEast Electrical was founded in 1998 when it became part of the Sonepar family of operating companies, consisting of the finest locally managed electrical and industrial distributors throughout the United States. Sonepar is the world leader in electrical distribution.

We offer a competitive salary and a comprehensive benefits package.  Employment is contingent on a successful pre-employment drug screen and background check.

This is an ideal position for someone looking to grow within a reputable market leading company!

The person in this position will be responsible for overseeing the day to day business flow of assigned branches and act as a liaison between Accounts Payable and our sales people. This position will follow established policy and procedures to make appropriate decisions. Situations requiring decisions outside of established policy and procedure will escalate to the Regional Administrative Manager.  This position works out of the Brockton, MA office.

Responsibilities:

  • Freight audit report (entering freight amounts before billing) – Run report to bill/expense the freight received on emergency purchase orders to tagged sales orders
  • Monitor and respond to various Job Queues (i.e., SAP/DAP, Will call, Manifest, etc.) for assigned branches and initiate requests to appropriate personnel for resolution for various issues (i.e., billing discrepancies (PO, EPO, Stock), credit discrepancies, directs and lot billing, orders that did not ship due to unavailable inventory, etc.)
  • Work closely with Sales, Project Management, Purchasing, Branch Associates, Warehouse/Quality Control to resolve credit and debit invoices for Accounts Payable
  • Issue Credits and Billing for various issues such as short shipments, lost in shipment, wrong material shipped, over-shipments, refusals, etc.
  • Process billing and credits for Project Management, Sales and assigned branches and work with them to resolve customer and vendor billing discrepancies.
  • Review Vendor statements and work directly with vendors to clean up accounts/statements to remain in good standing
  • Monitor Cash sale accounts and work with Branch Associates to resolve open balances
  • Review cash box daily and as needed, balance and prepare deposits
  • Process Quality Care credit requests from warehouse personnel.
  • Review and research old printed, unbilled pick tickets (2 or more days old) in Invoice Preview Queue.
  • Monitor AP Over/Short GL and reallocate money correctly as needed
  • Primary contact for assigned branches for questions related to Eclipse processes and issues.
  • Perform other duties as required or directed by Manager
Required Skills
  • Customer service is essential, electrical or construction is preferred
  • Excellent verbal and written communication skills are essential
  • Strong knowledge of Microsoft Office Applications
  • Ability to multi-task and adapt quickly to changes
Required Experience
  • High School Diploma some college or vocational school experience is helpful
  • 2 to 3 Years AP experience is preferred