HR Shared Services Specialist in Charleston, SC   at Sonepar USA

Date Posted: 5/28/2021

Job Snapshot

Job Description

Welcome to Sonepar - Powered by Difference

About Sonepar USA

Sonepar USA is an independent family-owned company with global market leadership in the business-to-business distribution of electrical, industrial and safety products and related solutions. We are the world's largest privately-held electrical distributor. In the USA, we are represented by 15 locally managed electrical and industrial distributors and have over 700 locations with coverage in all 50 states.

Own Your Expertise, And Your Future

Do you enjoy a good challenge? Great, because we value bold thinkers who are excited to take on challenging tasks.  We strive to be the best and we share our success with our associates, customers, suppliers and shareholders.  

HR Shared Service Specialist


The HR Shared Services Specialist serves as a customer support role within the HR Shared Service Center and works closely with the assigned HR Manager(s) at Sonepar USA operating companies. This role serves as a primary lead in processing one or more payrolls and handles many of the day to day administrative tasks and inquiries coming into the Shared Service Center.

Our ideal candidate will be able to work independently and with a team in a fast pace Shared Service environment with emphasis on accuracy and timeliness. As an HRSS Specialist, you will work as a liaison to all associates and HR professionals within the organization and reports to the HR Shared Services Supervisor.

What You’ll Do


  • Process Bi-Weekly and Weekly Payroll in DayForce for one or more operating companies (to include, but not limited to: loading and auditing hours, processing and paying commissions, calculating checks, expenses, tuition reimbursements, benefits, and special pay scenarios)
  • Uses SAP (our core HR system) for processing new hires, changes, terminations, and for reporting.
  • Maintain and update time systems
  • Calculate, compute, export and audit employee timecards
  • Responsible for entering wage withholdings
  • Processing and paying HR related billing and invoicing with partnered vendors
  • Collaborates and works cross functionally with other HR team members and departments
  • Respond to Unemployment claims
  • Responsible for Employment Verifications
  • Assist and participate with trainings, presentations, communications, and policies


  • Enter and process new hires, changes, and terminations (ensuring receipt of all completed documentation and paperwork, meets legal compliance)
  • Responsible for Scanning and Archiving Documents in personnel files
  • Responding to state specific inquiries and completing state required reports

 Audits & Other

  • Responds and assists with audits multiple times a year
  • Ability to work with tax firms, state agencies, and tax service departments
  • Act as a liaison with operating companies and process inter-company transfers
  • Identify and research issues
  • Assist with special projects and implementations
  • Opportunity to lead and/or participate in projects within and across departments
  • Provide exceptional customer service to both our internal and external customers.

What We Need

  • Bachelor's Degree preferred; relatable fields of study: HR, Finance, Business Administration
  • 1-2 Years Work Experience Desired
  • Strong PC skills, particularly MS Excel
  • Experience with Prior HR/Payroll & Time Systems is preferred
  • High degree of professionalism and integrity and ability to work in a highly confidential environment
  • Exudes a high attention to detail
  • Must be comfortable with heavy data entry to ensure a high accuracy rate
  • Must be able to work in a team environment
  • Ability to adapt to a fast pace changing environment and to approach challenges with creativity and resourcefulness
  • Strong communication and interpersonal skills
  • Initiative and self-direction; can apply knowledge and make sound judgment to effectively resolve issues


A Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU!

  • To work with an industry leader
  • To use your skills and experience to grow your career; go anywhere you want nationwide, cross train into your dream job within a work culture that promotes and encourages associates to learn new roles and be recognized and rewarded for strong performance.
  • To have your true entrepreneur mindset rewarded with income and career growth opportunities.

Check out our benefits:

401K Plan, Health Insurance (medical, dental, and vision), Paid Vacation, Paid Sick, Paid Holidays, Flexible Spending Accounts (Health, Transit, and Dependent Care), Employee Assistance Program, Employee Discounts and more.

Sonepar is an M/F/Disabled and Vet EEO/AA employer