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Projects Operations Manager in Portland, OR at Eoff Electric Supply

Date Posted: 12/13/2018

Job Snapshot

  • Employee Type:
  • Location:
    Portland, OR
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Do you want to join a great team?   

About Eoff

Choosing Eoff and Sonepar for your career path partners is a great choice, opening a world of possibilities to you!

Eoff is a leader in the electrical industry, providing quality products and service to our customers from branch locations throughout Oregon and SW Washington.  We are always looking for talented, energetic and passionate people to fill our open positions.  For more information, visit

Eoff Electric Supply is also part of the Sonepar family of operating companies, consisting of 16 of the finest locally managed electrical and industrial distributors with coverage in all 50 states. Throughout the United States, Sonepar USA is a market leader in the B-to-B distribution of electrical, industrial & safety products and related solutions.  For more information, visit

Position Objective:

Oversees multiple facets of the Projects Team operations and staffing; to ensure consistent application & training of processes and procedures; to provide timely & accurate direct billings; and to procure timely resolution of customer and vendor issues. In addition, this position directly supports the Director of Construction Sales on all administrative tasks in the department and is the key interface with branch managers and branch personnel, as it relates to the Projects Team operational needs and functions.

Leadership Responsibilities:

The Projects Team is a department staffed with Gear and Lighting Project Managers (PM’s) and Quotations Specialists. This position provides daily supervision and leadership to the Project Manager staff and provides ongoing guidance, direction and support for all operational functions of the Projects Team.

Essential Job Responsibilities:

  • Allocate assignment of projects to be managed to by each project manager. Seek direction from Director of Construction sales, as needed.
  • Develop and maintain written documentation on project team operational procedures, (quotations, submittals, project timeline tracking, and billing reconciliation).  Update or develop new requirements, or recommendations, as necessary.
  • Maintain Job Status spread sheet and Back Log Report, for quick reference, by Director of Construction Sales and Finance Leader.
  • Organize and lead job close out meeting with appropriate staff to discuss job profitability, review change orders, review job challenges and discuss best practices for future improvement.
  • Oversee all vendor and customer project billings, ensuring accurate and timely entry of all transactions in Eclipse.
  • Responsible for timely researching and resolving vendor and customer disputes related to Projects. Collaborate with Project Managers, Credit, A/P and Shared Services Group in Florida to resolve issues timely.
  • Facilitate material returns to vendors, partnering with Purchasing to assist in generating RGAs in a timely manner.
  • Direct the training and development of the Projects Team. This position will be the Champion of the implementation process and training of our Project management Module.
  • Manage the weekly timekeeping process and timecard approvals for PM’s.
  • Assure appropriate department coverage is in place, at all times, as it relates project manager vacations, illness, and other issues or conflicts. Create a department schedule and approve/deny time off requests.
  • Prepare annual employee Performance Reviews for PM’s. Lead review meetings with Director of Construction Sales.
  • Maintain confidentiality of proprietary and sensitive business information.
  • Represent the company’s business interests in a positive and professional manner and conduct business transactions and communications in a fair and ethical manner.
  • Develop and present information to the Director of Construction regarding matters where a higher level of decision is required, (example: Customer PO Terms & Conditions).

Additional Job Responsibilities:

  • Directly manage projects and prepare submittals, as needed, based on department demands.
  • Prepare monthly Deferred Revenue Report for Director of Operations.
  • Code and apply Freight Bills.
  • Prepare Bid Calendar & Salesperson reports for weekly sales meeting.
  • Develop and implement large project kick-off meeting procedures.
  • Attend required company meetings and events that relate to the position or as requested by your manager.
  • Travel to branch locations as required. Maintain safe work practices at all times, while driving and while working inside Eoff facilities.
  • Adhere to company policies & procedures for incurring appropriate business expenses and submitting for reimbursement.
  • Perform other duties as assigned.
Required Skills

Preferred Education and/or Experience:

  • Prefer Associates degree or higher with an emphasis on business and finance, and/or a combination of relevant knowledge & skills through job related experience & training.
  • Prefer 4 + years of related experience in the electrical industry; or equivalent combination of education and experience.
  • Prefer a minimum of 2-years previous experience in a supervisory or administrative role.

Job-Specific Knowledge, Skills and Abilities:

  • Organized self-starter who can work independently with little supervision, effectively prioritize issues and delegate tasks.
  • Provides excellent human relations skills; including the ability to listen, influence and motivate.
  • Strong verbal and written communications skills to write reports, business correspondence and procedure manuals and to speak or present effectively with employees, vendors or customers.
  • Excellent problem-solving skills are required to effectively perform work and resolve conflicts.
  • Solid computer skills; including MS Enterprise Software (Office, Sharepoint, Windows), and experience working with Eclipse.
  • Prior operational, administrative and project management experience.

Physical Demands & Work Environment:

The physical demands and work environment characteristics described here are representative of those typically encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

  • Frequent sitting at work area, using phones, computer and 10-key.
  • Occasional sitting while driving a vehicle to a place of business.
  • Frequently moving between other departments to perform job. Walking and standing on hard surfaces.
  • Requires close vision with computer and paperwork, distant and peripheral vision for driving and for safety in warehouse.
  • Requires ability to clearly hear in-person and conduct phone conversations.

Work Environment:

  • Primarily light industrial and office work areas with exposure to warehouse and safety sensitive areas. Light to Moderate noise level.



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